These charts accompany our story Outlook 2010 cheat sheet. Click through to that story for detailed information on getting up and running with Outlook 2010. With its Ribbon interface, Outlook 2010 represents a big jump for Outlook 2003 users, who may have difficulty finding their favorite menu and toolbar commands in the Ribbon. And because Outlook 2007 used the Ribbon in some windows (such as message windows) but stuck to the old menu/toolbar interface in the main window, users who are upgrading from that version might also have trouble finding some commands in Outlook 2010. These quick reference charts can help. We list the most commonly used Outlook commands in the Mail, Calendar, Contacts and Tasks applications and tell you where to find them in Outlook 2003, 2007 and 2010. We’ve also included the Outlook 2010 keyboard shortcuts for all the commands, many of which are the same as in earlier versions. (For a full listing of every menu and submenu item, see Microsoft’s Office 2010 website.) See: Mail | Calendar | Contacts | Tasks Mail commands Action Outlook 2003 location Outlook 2007 location Outlook 2010 location Outlook 2010 keyboard shortcut Composing messages Start new email message Standard toolbar > New button or File menu > New Same as in Outlook 2003 (in main window) or Office button > New Mail Message (in message window) Home tab > New group > New E-mail button Ctrl-N Reply Standard toolbar > Reply button or Actions menu > Reply Same as in Outlook 2003 (in main window) or Message tab > Respond group > Reply button (in message window) Quick Access toolbar > Reply button or Home tab > Respond group > Reply button (in main window) or Message tab > Respond group > Reply button (in message window) Ctrl-R Reply to all Standard toolbar > Reply to All button or Actions menu > Reply to All Same as in Outlook 2003 (in main window) or Message tab > Respond group > Reply to All button (in message window) Home tab > Respond group > Reply All button (in main window) or Message tab > Respond group > Reply All button (in message window) Ctrl-Shift-R Forward Standard toolbar > Forward button Same as in Outlook 2003 (in main window) or Message tab > Respond group > Forward button (in message window) Home tab > Respond group > Forward button (in main window) or Message tab > Respond group > Forward button (in message window) Ctrl-F Open Address Book Standard toolbar > Address Book button Same as in Outlook 2003 (in main window) or Message tab > Names group > Address Book button (in message window) Message tab > Names group > Address Book button (in message window) Ctrl-Shift-B Attach a file Standard toolbar > Attach button > Insert File Message tab > Include group > Attach File button Message tab > Include group > Attach File button (in message window) Alt-H, AF Save message as draft File menu > Save or Formatting toolbar > Save Quick Access toolbar > Save button or Office button > Save Quick Access toolbar > Save button or File tab > Save Ctrl-S Send message Standard toolbar > Send button Message composition area > Send button Message composition area > Send button Alt-S or Ctrl-Enter Mark as high importance Standard toolbar > High Importance button Message tab > Options group > High Importance Message tab > Tags group > High Importance Format text Formatting toolbar > various buttons Message tab > Basic Text group > various buttons or for more options: Format Text tab > various buttons Message tab > Basic Text group > various buttons or for more options: Format Text tab > various buttons Alt-O Insert date and time Insert menu > Date and Time Insert tab > Text group > Date & Time Insert tab > Text group > Date & Time Alt-N, D Insert AutoText Insert menu > AutoText Insert tab > Text group > Quick Parts Insert tab > Text group > Quick Parts > AutoText Alt-N, QA Insert image Insert menu > Picture > choose a picture type Insert tab > Illustrations group > choose an illustration type Insert tab > Illustrations group > choose an illustration type Alt-N, [letter depends on type of art inserted] Insert hyperlink Insert menu > Hyperlink Insert tab > Links group > Hyperlink Insert tab > Links group > Hyperlink Ctrl-K Add signature Standard toolbar > Options button > E-mail Signature Message tab > Include group > Signature button Message tab > Include group > Signature button Alt-H, AS Spell check Tools menu > Spelling and Grammar Message tab > Proofing group > Spelling button > Spelling & Grammar Review tab > Proofing group > Spelling & Grammar F7 Thesaurus Tools menu > Language > Thesaurus Message tab > Proofing group > Spelling button > Thesaurus Review tab > Proofing group > Spelling & Grammar Shift-F7 AutoCorrect Options Tools menu > AutoCorrect Options Office button > Editor Options > Proofing > AutoCorrect Options File tab > Options > Proofing > AutoCorrect Options Alt-F, T, Alt-S Managing messages Send/Receive all folders Standard toolbar > Send/Receive button Standard toolbar > Send/Receive button Quick Access toolbar > Send/Receive All Folders button or Send/Receive tab > Send & Receive group > Send/Receive All Folders button F9 or Ctrl-M Print File menu > Print or Formatting toolbar > Print File menu > Print (in main window) or Office button > Print (in message window) File tab > Print Ctrl-P Delete Standard toolbar > Delete button Standard toolbar > Delete button (in main window) or Message tab > Actions group > Delete button (in message window) Home tab > Delete group > Delete (in main window) or Message tab > Delete group > Delete button (in message window) Del Search messages Standard toolbar > Find button Type keywords in search box at top of main content area Type keywords in search box at top of main content area F3 or Ctrl-E Mark message as read Edit menu > Mark as Read Edit menu > Mark as Read Home tab > Tags group > Unread/Read button Ctrl-Q Mark message as unread Edit menu > Mark as Unread Edit menu > Mark as Unread Home tab > Tags group > Unread/Read button (in main window) or Message tab > Tags group > Mark Unread button (in message window) Ctrl-U Label/categorize message Edit menu > Label Edit menu > Categorize (in main window) or Message tab > Options group > Categorize button (in message window) Home tab > Tags group > Categorize button (in main window) or Message tab > Tags group > Categorize button (in message window) Alt-H, G Flag for follow-up Actions menu > Follow Up (in main window) or Standard toolbar > Flag icon (in message window) Actions menu > Follow Up (in main window) or Message tab > Options group > Follow Up button (in message window) Home tab > Tags group > Follow Up button (in main window) or Message tab > Tags group > Follow Up (in message window) Ctrl-Shift-G Move to folder Edit menu > Move to Folder Edit menu > Move to Folder (in main window) or Message tab > Actions group > Move to Folder button (in message window) Home tab > Move group > Move button (in main window) or Message tab > Move group > Move button (in message window) Alt-H, MV Create rule Standard toolbar > Create Rule button Standard toolbar > Create Rule button (in main window) or Message tab > Actions group > Create Rule button (in message window) Home tab > Move group > Rules button > Create Rule (in main window) or Message tab > Move group > Rules button > Create Rule (in message window) Alt-H, RR, U Manage rules Tools menu > Rules and Alerts Tools menu > Rules and Alerts Home tab > Move group > Rules button > Manage Rules & Alerts Alt-H, RR, L Junk email options Actions menu > Junk E-mail > Junk E-mail Options Actions menu > Junk E-mail > Junk E-mail Options Home tab > Delete group > Junk > Junk E-mail Options (in main window) or Message tab > Delete group > Junk > Junk E-mail Options (in message window) Alt-H, JO Options Tools menu > Options Tools menu > Options File tab > Options Alt-F, T Source: Microsoft See: Mail | Calendar | Contacts | Tasks Return to Outlook 2010 cheat sheet See: Mail | Calendar | Contacts | Tasks Calendar commands Action Outlook 2003 location Outlook 2007 location Outlook 2010 location Outlook 2010 keyboard shortcut View calendar by day / work week / week / month View menu > Day / Work Week / Week / Month View menu > Day / Work Week / Week / Month Home tab > Arrange group > Day / Work Week / Week / Month or View tab > Arrangement group > Day / Work Week / Week / Month Ctrl-Alt-1 / Ctrl-Alt-2 / Ctrl-Alt-3 / Ctrl-Alt-4 Create new appointment Standard toolbar > New or File menu > New > Appointment Standard toolbar > New or File menu > New > Appointment Home tab > New group > New Appointment button Ctrl-N Create new meeting request Standard toolbar > New > Meeting Request or File menu > New > Meeting Request Standard toolbar > New > Meeting Request or File menu > New > Meeting Request Home tab > New group > New Meeting button Ctrl-Shift-Q Invite attendees Standard toolbar > Invite Attendees Appointment tab > Actions group > Invite Attendees Appointment tab > Attendees group > Invite Attendees or Meeting tab > type names in “To” field Alt-H, I Mark as high importance Standard toolbar > High Importance button Appointment/Meeting tab > Options group > High Importance Appointment/Meeting tab > Tags group > High Importance Alt-H, H Set recurrence Actions menu > Recurrence Appointment/Meeting tab > Options group > Recurrence button Appointment/Meeting tab > Options group > Recurrence button Alt-H, E Save File menu > Save or Meeting toolbar > Save button Quick Access toolbar > Save button or Office button > Save Quick Access toolbar > Save button or File tab > Save Ctrl-S Save and close appointment Standard toolbar > Save and Close button Appointment tab > Actions group > Save & Close button Appointment tab > Actions group > Save & Close button Alt-S Send meeting invitation Standard toolbar > Send button In meeting composition area > Send button In meeting composition area > Send button Alt-S View calendar (from meeting request window) View menu > Calendar Appointment/Meeting tab > Actions group > Calendar Appointment/Meeting tab > Actions group > Calendar Alt-H, FC Accept meeting invitation Actions menu > Accept Meeting tab > Respond group > Accept button Meeting tab > Respond group > Accept button Alt-H, C Decline meeting invitation Actions menu > Decline Meeting tab > Respond group > Decline button Meeting tab > Respond group > Decline button Alt-H, N Mark tentative Actions menu > Tentative Meeting tab > Respond group > Tentative button Meeting tab > Respond group > Tentative button Alt-H, J Forward meeting invitation Actions menu > Forward Meeting tab > Actions group > Forward button Meeting tab > Actions group > Forward button Alt-H, FW Print File menu > Print File menu > Print (in main window) or Office button > Print (in meeting window) File tab > Print Ctrl-P Delete File menu > Delete Office button > Delete or Appointment/Meeting tab > Actions group > Delete Meeting tab > Delete group > Delete Del Create new calendar File menu > New > Calendar File menu > New > Calendar Folder tab > New group > New Calendar button Alt-O, N Open a different calendar File menu > Open > Calendar File menu > Open > Calendar Home tab > Manage Calendars group > Open Calendar button Alt-H1, OC Share calendar File menu > Share > Share Calendar Navigation pane > Share My Calendar Home tab > Share group > Share Calendar button Alt-H1, SC Contacts commands Action Outlook 2003 location Outlook 2007 location Outlook 2010 location Outlook 2010 keyboard shortcut Create new contact Standard toolbar > New or File menu > New > Contact Standard toolbar > New or File menu > New > Contact Home tab > New group > New Contact Ctrl-N Create new distribution list/contact group Standard toolbar > New > Distribution List or File menu > New > Distribution List Standard toolbar > New > Distribution List or File menu > New > Distribution List Home tab > New group > New Contact Group Ctrl-Shift-L Send new message to contact Standard toolbar > New Message to Contact Contact tab > Communicate group > E-mail button Home tab > Communicate group > E-mail button (in main window) or Contact tab > Communicate group > E-mail (in contact window) Alt-H, E Send new meeting request to contact Actions menu > New Meeting with Contact Contact tab > Communicate group > Meeting button Home tab > Communicate group > Meeting button (in main window) or Contact tab > Communicate group > Meeting button (in contact window) Alt-H, TI Forward contact Actions menu > Forward as vCard Actions menu > Send Full Contact > choose format (in main window) or Contact tab > Actions group > Send > choose format (in contact window) Home tab > Share group > Forward Contact > choose format (in main window) or Contact tab > Actions group > Forward button > choose format (in contact window) Alt-H, FW, [letter depends on format] Flag for follow-up Standard toolbar > Flag icon or Actions menu > Follow Up Same as in Outlook 2003 (in main window) or Contact tab > Options group > Follow Up button (in contact window) Home tab > Tags group > Follow Up (in main window) or Contact tab > Tags group > Follow Up button (in contact window) Alt-H, W Save File menu > Save Quick Access toolbar > Save Ùbutton or Office button > Save Quick Access toolbar > Save button or File tab > Save Ctrl-S Save and close Standard toolbar > Save and Close button Contact tab > Actions group > Save & Close button Contact tab > Actions group > Save & Close button Alt-S Save, close and create new contact Standard toolbar > Save and New button Contact tab > Actions group > Save & New button Contact tab > Actions group > Save & New button Alt-H, AW Print Standard toolbar > Print or File menu > Print Same as in Outlook 2003 (in main window) or Office button > Print (in contact window) File tab > Print Ctrl-P Delete Standard toolbar > Delete or File menu > Delete Standard toolbar > Delete (in main window) or Contact tab > Actions group > Delete (in contact window) Home tab > Delete group > Delete (in main window) or Contact tab > Actions group > Delete button (in contact window) Del Mail Merge Tools menu > Mail Merge Tools menu > Mail Merge Home tab > Actions group > Mail Merge Alt-H, RG Tasks commands Action Outlook 2003 location Outlook 2007 location Outlook 2010 location Outlook 2010 keyboard shortcut Create new task Standard toolbar > New or File menu > New > Task Standard toolbar > New or File menu > New > Task Home tab > New group > New Task button Ctrl-N Set recurrence Standard toolbar > Recurrence button or Actions menu > Recurrence Task tab > Options group > Recurrence button Task tab > Recurrence group > Recurrence button Alt-H, E Insert file Insert menu > File Insert tab > Include group > Attach File button Insert tab > Include group > Attach File button Alt-N, AF Insert item Insert menu > Item Insert tab > Include group > Attach Outlook Item button Insert tab > Include group > Attach Outlook Item button Alt-N, AM Assign task Actions menu > Assign Task Task tab > Manage Task group > Assign Task Task tab > Manage Task group > Assign Task Alt-H, B Forward task Standard toolbar > Forward button or Actions menu > Forward Same as in Outlook 2003 (in main window) or Task tab > Actions group > Forward button (in task window) Home tab > Respond group > Forward button (in main window) or Task tab > Actions group > Forward button (in task window) Alt-H, FW Save File tab > Save Quick Access toolbar > Save Quick Access toolbar > Save Ctrl-S Save and close Standard toolbar > Save and Close Task tab > Actions group > Save & Close button Task tab > Actions group > Save & Close button Alt-S Send status report Actions menu > Send Status Report Task tab > Manage Task group > Send Status Report button Task tab > Manage Task group > Send Status Report button Alt-H, O1 Mark task complete Standard toolbar > Mark Complete button or Actions menu > Mark Complete Task tab > Manage Task group > Mark Complete button Home tab > Manage Task group > Mark Complete button (in main window) or Task tab > Show group > Mark Complete button (in task window) Alt-H, C Cancel assignment Standard toolbar > Cancel Assignment button or Actions menu > Cancel Assignment Task tab > Manage Task group > Cancel Assignment button Task tab > Manage Task group > Cancel Assignment button Alt-H, X Delete Standard toolbar > Delete button or File menu > Delete Standard toolbar > Delete button (in main window) or Task tab > Actions group > Delete (in task window) Home tab > Delete group > Delete button (in main window) or Task tab > Actions group > Delete (in task window) Del Source: Microsoft Return to Outlook 2010 cheat sheet SUBSCRIBE TO OUR NEWSLETTER From our editors straight to your inbox Get started by entering your email address below. 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